GHA Rugby Football Club crestThe GHA WayMinis & Youth Knowledge Base
Contents

Appendix E

Appendix E — Tour Playbook

Objectives, tour types, approval, the planning checklist, behaviour, kit and tour legacy.

Handbook pages 63, 64, 65, 66

Tours should focus on rugby, team building, friendship and lifelong memories — not simply holidays.

Objectives of a tour

  • Rugby participation
  • Team building
  • Friendship development
  • Creating positive memories
  • Strengthening the connection between players and GHA

Local Festival

Day festivals · local tournaments · no overnight stay

Scottish Tour

1–2 nights · Scottish rugby destinations · festival participation

UK Tour

England · Wales · Ireland

Overseas Tour

Spain · France · other destinations approved by the Club

Tour approval — age groups should prepare

  • Proposed destination
  • Estimated budget
  • Approximate player numbers
  • Fundraising plan
  • Volunteer support structure

Rugby

  • Host club confirmed
  • Fixtures confirmed
  • Festival entry confirmed

Travel

  • Transport booked
  • Timings confirmed
  • Emergency contacts prepared

Accommodation

  • Suitable accommodation secured
  • Safeguarding requirements considered
  • Room allocations planned

Welfare

  • Medical information available
  • Emergency contacts available
  • First aid provision confirmed

Communications

  • Parent information issued
  • Itinerary distributed
  • Emergency process communicated

Finance

  • Budget approved
  • Deposits collected
  • Fundraising plan agreed
The Youth Rugby Committee should be informed of planned tours. All tours, whether domestic or overseas, must comply with relevant Scottish Rugby safeguarding requirements, regulations and approval processes.

Tour Behaviour: players represent GHA Rugby Club throughout the tour. Expected standards include respect, sportsmanship, inclusion and positive behaviour. The Club's Player and Parent Codes of Conduct continue to apply throughout the tour.

Tour Kit: all tour kit must comply with Appendix H — Brand & Kit Standards. Use approved suppliers and approved designs. Tour sponsorship is permitted; sponsors should align with Club values and branding standards.

Tour Legacy: at the conclusion of each tour, age groups are encouraged to record accommodation used, transport providers, host club contacts, lessons learned and recommendations. This information should be retained for future age groups.

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